Bulletin 2021-04: Clarifying Annual Energy Requirements

To demonstrate compliance with the Annual Energy Benchmark Summary, please access this free software, US Environmental Protection Agency’s ENERGY STAR Portfolio Manager. Detailed instructions with screen-shots can be seen here: LINK.

You will need to access the information from your monthly energy bill in order to generate the report. To add an Annual Energy Benchmark Summary to your ENERGY STAR Portfolio Manager Account, click this link. This link will add a reporting template to an ENERGY STAR Portfolio Manager account of a Cannabis Business owner or authorized agent, to disclose energy consumption or “benchmark energy use” as required by Cannabis Business permit regulations. The Annual Energy Benchmark Summary always collects information about energy consumption in the previous calendar year. Therefore, an Annual Energy Benchmark Summary is required annually for any Cannabis Business that was in operation for the entire previous calendar year (for example, from January 2020 through December 2020). Cannabis Businesses that were not in operation for the entire previous calendar year, such as any new applications for Cannabis Business permit, are not required to submit an Annual Energy Benchmark Summary until March 1 following one full calendar year of operation.

If you have already set up an ENERGY STAR Portfolio Manager account please use the following link to comply with the 2020 Energy Benchmark:

How to complete an Annual Energy Benchmark Summary

Step 1: Create a building profile in Portfolio Manager

Step 2: Obtain and input energy data

Step 3: Identify your parcel(s)

Step 4: Open the Energy Benchmark Summary template

Step 5: Send data to SF Environment

Step 6: If the data is complete and accurate, the Cannabis Business and Office of Cannabis will receive a confirmation from SF Department of Environment. If data is incomplete, you will receive a notice identifying what follow-up is required.
 

More Detail:

Step 1 Create a building profile in Portfolio Manager

Register an account in ENERGY STAR Portfolio Manager (Energy Star), then log in and create a profile for your building. You must describe the entire building – all spaces.

Step 2:  Obtain and input energy data

All energy use from all energy meters must be reported, including electric and gas if applicable as well as any energy generated on-site which is supplied to the cannabis business.  After your Portfolio Manager account is set up, please input the monthly energy use data from your utility bills.

  • PG&E customers (including CleanPowerSF customers):  To avoid confusion or disruption to benchmarking the entire building, it is recommended that Cannabis Businesses avoid the use of PG&E Building Benchmarking Portal.  Please enter utility data by hand. Though PG&E offers to upload utility data to Portfolio Manager for free, a meter can only be associated with a single Portfolio Manager account. Many Cannabis Businesses are located in buildings that are 10,000 square feet or larger – which are required by SF Environment Code Chapter 20 to benchmark the entire building annually. Exception: If the Cannabis Business occupies the entire building, and is responsible for all energy use (common area and tenant), then the Cannabis Business report will be the same as required by SF Environment Code, and PG&E’s ‘automated service’ may be used.

Step 3: Identify your parcel(s)

Add the Assessor Parcel Number (APN – also known as the block/lot number) to Portfolio Manager’s "San Francisco Building ID" field for each of your buildings:

  • To look up Assessor Parcel Number(s), use the City’s Property Information Map (SF Planning)
  • To add APN(s) to the San Francisco Building ID field in Portfolio Manager (Energy Star):
    • Go to the My Portfolio tab and click on the property name.
    • In the secondary gray set of tabs, select Details.
    • In the second box on the left, Unique Identifiers (IDs), click Edit.
    • In the Standard IDs dropdown, select San Francisco Building ID.
    • Enter the Assessor Parcel Number(s) in the ID field. For example, the San Francisco Building ID for 1 South Van Ness Ave is: 3506/001.
    • Click Save.

Step 4: Open the Energy Benchmark Summary template

An Annual Energy Benchmark Summary is required every year provided the Cannabis Business was in business for the entire previous calendar year.

Option 1: Load a report template for the first time:

Option 2: Return to a template you've previously loaded:

  • Login to Portfolio Manager (Energy Star).
  • From “My Portfolio” click on the "Reporting" tab at the top.
  • Find the report that you want to generate, and in the "Action" dropdown, select "Respond to Data Request."

Step 5: Send data to SF Environment

  • From the "Reporting" tab in Portfolio Manager, click the dropdown menu for the report whose data you have just verified, and select "Send Response."
  • Enter the necessary information on the following page and click "E-Sign Response."
  • Once you see the green check mark, click "Send Data," then "Continue" in the pop-up.
  • You will receive follow-up from SF Environment once we have reviewed your submittal. SF Environment will either indicate your report is complete or identify what is needed.

Step 6: Confirmation or Follow Up Required

If the data is complete and accurate, the Cannabis Business and Office of Cannabis will receive a confirmation by email from SF Department of Environment. If data is incomplete, you will receive an email notice identifying what follow-up is required.

Links

San Francisco’s Other Benchmarking Requirements

EPA ENERGY STAR Portfolio Manager